Hot-Desking

Hot-desking is a workspace strategy where desks are shared and unassigned — employees choose any available desk when they arrive rather than having a permanent personal workstation. It is the simplest and most widely implemented form of Activity-Based Working.

In Indian GCC and IT campuses, desk ratios of 0.7–0.8 desks per employee are common where hybrid working is established. Hot-desking works best with: a desk booking system, adequate secure storage lockers, clean-desk policies consistently enforced, and reliable wifi everywhere. It fails when the office is always at 110% utilisation, lockers run out, or senior staff quietly claim desks informally. The physical design must support genuine flexibility, not just remove name cards.

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