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Line-item BOQ & Costing
Quantities and rates for every element, from partitions and ceilings to MEP, furniture and technology. Transparent enough to compare, specific enough to lock.
Office Procurement & Materials: Mumbai & Pune
Every material specified, sourced and on site on time.
Line-item BOQs, OEM-direct buying and long-lead tracking inside one design-build contract. Procurement is where most fit-out budgets drift. We lock it before demolition day.
Why procurement decides your budget
The price you sign is only as good as the BOQ behind it.
In a traditional fit-out, procurement is split across the interior contractor, the MEP contractor, the furniture vendor and whoever supplies the AV. Each quotes against their own interpretation of the drawings, each adds their own margin, and nobody owns the gaps between them. That is where variation orders come from: a material that was never specified properly, a long-lead item ordered too late, or a substitution made on site because the original was out of stock.
Vektor Spaces runs procurement inside the same team that designs and builds your office. Materials are specified at design stage, priced line by line in the BOQ, and approved by you before anything is ordered. The fixed price you sign reflects real quotes for real products, not allowances.
How it works
Specified, sampled, approved. Then ordered.
Every finish, fixture and system goes through the same path: specification against the design intent, samples or data sheets for your approval, a confirmed price and lead time, and then a purchase order tied to the construction programme. Long-lead items such as imported furniture, glass partitions, VRV units, acoustic systems and AV are flagged early and ordered first, so they arrive when the site needs them rather than holding up handover.
Where it adds value, we buy direct from manufacturers and authorised distributors rather than through layers of resellers. That protects pricing, gives clear warranties, and means approved materials are what actually get installed.
The procurement scope
Six workstreams. One accountable owner.
Each workstream below is run by our team and tied into one programme and one budget.
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Material Specification & Samples
Finishes, fixtures and systems specified against the design, with samples, mock-ups and data sheets for your sign-off before ordering.
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OEM-direct Sourcing
Direct buying from manufacturers and authorised distributors where it improves price, warranty and authenticity.
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Long-lead Item Tracking
Imported furniture, glazing, HVAC equipment and AV identified early, ordered first and tracked against the site programme.
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Furniture & Fixtures
Workstations, seating, storage and loose furniture selected, sampled, procured and installed as part of the same contract.
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Quality Checks & Handover Records
Inspection on delivery, installation checks and a complete record of products, warranties and maintenance information at handover.
Built for Mumbai & Pune sites
Deliveries planned around the building, not the other way round.
Grade-A towers, IT parks and SEZ campuses each have their own rules for material movement: delivery windows, service-lift bookings, loading-bay access and, in SEZs, documentation for imported goods. We plan procurement and deliveries around those rules so materials arrive in the right sequence, are stored safely, and do not block other trades on site.
Related: Office fit-out long-lead item tracker · Material approval workflow · Turnkey design & build
Lock your budget before the first order is placed.
Bring us in at design stage and procurement becomes a costed, scheduled plan instead of a source of surprises. One team, one BOQ, one fixed price.